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We offer a flexible approach to conferencing. With purpose-built meeting rooms offering a flexible and functional space, our hotel is designed for comfort and convenience. Day Delegate, 24 Hour Delegate or room hire only can be arranged to suit your needs and we offer a range of food and beverage options catering for all dietary requirements.

The Bedford Swan Hotel boasts an impressive range of conference, training and function rooms which cater for up to 250 delegates. Our hotel is designed for comfort and convenience, with purpose-built meeting rooms providing a flexible and functional space.

Ideally located for the business and conference traveler, our hotel is 30 minutes drive from Luton Airport and a 20-minute walk from Bedford Train Station, with regular trains to and from Central London.


From the initial inquiry to the completion of a successful event, we appreciate that every detail has to be just right.

Before the event: Your inquiry will be responded to within 3 working hours by a member of our professional Conference and events department, who will be available up to the arrival of the event to discuss all your requirements.

When you arrive: We aim to have your meeting room ready at least one hour before the event is due to start. A Conference Host dedicated to your meeting will meet & greet your guests. The agenda will be confirmed and you will be shown the facilities and equipment.

During the event: The Conference Host will be available for the duration of your meeting if required and will be able to organise any last minute requests or changes you may have.

After the event: We would be happy to receive your feedback to help us improve our meeting product and service in the future. We aim to build a successful partnership with you and become a preferred venue for professional Meetings and Events Organizers.


The Bedford Swan hotel aims to make your event a success. We will deliver the contracted services in a professional and efficient manner and will be as flexible as possible with any last minute additions and changes.

Call us on 01234 346 565 for more information or email

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